To open a credential file
1. Print forms: Authorization to Release Credential File and Registration for Credential Services.
2. Return form to CDC by fax 607.871.2791 or U.S. mail.
3. Keep a copy of the registration form for your records.

To request forwarding a credential file
• Online request to forward your credential file or
• Email the Career Development Center to request that your file be sent.

It is the responsibility of the candidate to follow up on credential requests. The Career Development Center will not assume responsibility for the failure of credentials reaching their destination when our internal records indicate the file was sent as requested.

What is a credential file?
A credential file is an organized collection of letters of recommendation and copies of certifications needed for job and graduate school applications. The CDC assists with organizing these materials and, at your written request, will mail, scan, fax, or upload your file to employers, schools, or websites of your choice. It is important to note that transcripts (official or unofficial) are not part of the credential file.

What gets sent?
The entire contents of your file will be sent unless you request otherwise. You are permitted to determine which letters are sent to prospective employers or graduate schools.

How long are my files kept?
Pre-med/pre-vet/pre-dental credential files are maintained indefinitely while others are held for 10 years. Upon written request, a 5-year extension is allowable.

Costs
The first 10 mailings are free within one year of graduation. Additional requests are $3.00 per mailing. We will fax credential files, but all faxed files are $0.75/page and will include a cover page. Request for sending the credential file must be in writing and may be submitted in person, faxed, emailed, mailed, or online.

If you graduated more than a year ago or used your ten free mailings, you are required to pay prior to the release of your file.

Please use the following link to access the credit/debit card form or send payment by cash or check to the Career Development Center. Pay by Credit Card

Letters of recommendation

• What kind of information can I expect in a reference letter, a letter of recommendation, or an evaluation?
• Security and confidentiality
  • Letters of recommendation are maintained in a secured file with access available only at your written request or upon your written authorization.
  • The CDC supplies forms for those wishing confidential recommendations. By using the form you waive your right of access to this information under the Buckley Amendment to the Family Educational Rights and Privacy Act. Only letters accompanied by the form will be considered confidential.
• Forms
  • Letter of Recommendation form (General)
  • Pre-Med/Vet Letter of Recommendation form

Transcripts
Transcript requests are directed to the Registrar's Office in the Student Service Center.

If you have any questions about these services, please email the Career Development Center or call 607.871.2164.