News for Parents of AU Students

Alfred University ParentsAU Parent Handbook
The AU Parent Handbook is updated each summer and contains helpful information for parents of AU students. View the 2016-2017 handbook. Printed copies will be handed out to new parents at New Student Check-in and at Parents Orientation (see schedule) on Thursday, August 25, 2016.

Parent-to-Parent Yahoo Group
The Parent-to-Parent Yahoo group is designed to give you an opportunity to communicate with other AU parents. We share concerns, ask questions, get answers and advice, and receive timely information from the AU Parents Office. If you are not already a member, and would like to join, please email Bonnie Dungan.

AU E-Newsletter
Subscribing to the AU e-newsletter is a great way to keep in touch with what's going on at the University! It is free and easy to subscribe - just send an email message to

While on campus don't forget to check out all that our AU Bookstore has to offer.

Fall Family Weekend - September 23-25,2016 (Same weekend as AU Homecoming)
The Fall Family Weekend schedule includes special performances, presentations and events, an AU history presentation, athletic events, art exhibits, open classes, parent information sessions, Observatory open house, Career Development Center open house, a carillon concert, the Parents Association annual meeting, Parents Advisory Board Meeting, and more. Plans for Fall Family Weekend are in the works however you can take a look at last year's schedule to see a sampling of what activities/events have happened in the past. This year's schedule will be posted shortly; View the current Fall Family Weekend schedule.

Spring Family Weekend - April 21-23, 2017
Spring Family Weekend will take place April 21-23, 2017. Highlights include Honors Convocation, special performances and presentations, MFA thesis exhibitions, the Parents Advisory Board meeting, Chicken Barbecue, Observatory open house, Career Development Center open house, and much more. You can visit our Spring Family Weekend page for updates and our online registration link. While you are not required to register for the weekend (unless family will be staying in the residence halls with your student) we do like to have an idea of the number of family members joining us for the weekend.

Commencement will be held Saturday, May 13, 2017 at 10:00 AM. Please visit the Commencement page for details.

Lodging during special weekends/events
For special weekends and events, local hotels and motels fill quickly; view our lodging listings for ease in making reservations.

In Case of Emergency
In the event of a campus emergency, AU communicates with students through several methods: text messaging, mass email, broadcast voice mail, through residence life staff, and via an automated alert system. In the Fall, when students log into Banner, they will be prompted to provide contact information. It is important for your son or daughter to provide a cell phone number so we can send them a text in case of a campus-wide emergency or crisis. When they sign up, students may enter more than one phone number, and some choose to include a parent's cell phone number so their parents receive the same text message, at approximately the same time, as students, faculty and staff. Students may update this information at any time by logging into Banner. In most emergencies, the University would use the automated alert system (Rave Alert) for the initial notice. During the course of the crisis situation, updates will be delivered by text, web site and/or email, depending on the urgency and complexity of the message.

Please be aware that not every alert on campus warrants a follow-up email to parents. In some instances, we may send a timely warning to comply with the Cleary Act, and later determine by investigation that the situation is not as serious as originally reported. If that were the case, there would not be a separate email to parents. Only if there is an ongoing or serious emergency situation would emails be sent to parents.

Parent E-mail Addresses Needed
If you have not already done so, please provide us with your email address by sending a message to the Office of Communications.

Transportation Information
If you have concerns about your son or daughter's transportation to and from campus we encourage you to view transportation information for answers to frequently asked questions. The Alfred Travel Center (800-263-3167, or 607-587-8842 locally, or email) at 11 West University is a full service agency, and can assist with domestic and international travel. View the AU Airport Shuttle schedule.

Parents Orientation
Parents Orientation will take place Thursday, August 25, 2016. All parents are encouraged to visit the Parents Association Table in the new Joyce and Walton Health and Wellness Annex (next to McLane Gym) during New Student check-in to pick up a copy of our AU Parent Handbook, and meet our Parents Association President, Katie Rommel-Esham. Then, following a Picnic Lunch, there will be Parent Information Sessions covering topics such as Health and Wellness, Residence Life, Safety, Center for Academic Success, Financial Matters, Leadership Opportunities for students, Career Development Center, Long Distance Parenting and more. For more information see our Parent Orientation Schedule.

Electronic Billing
The AU Student Accounts Office has implemented an electronic billing and payment process with ALL students getting their bills electronically (to their AU email accounts). Students and authorized users have access to view account statements and daily account activity online. Alfred University’s “e-commerce” system offers students and families a safe means of receiving electronic billing statements and a secure method of making Web-based payments.

Students are responsible for the set-up of Authorized Users (i.e. mom, dad or another third-party) who then have access to billing information on the CASHNet system. Authorized Users receive their login information from the student.

For additional information, please visit the Student Accounts webpage. Questions may be directed to the Student Service Center at 607.871.2123. View and/or pay your student's account balance.

Campus Happenings
For up-to-date campus news please check out AU Today and recent press releases. And, to see what's happening right now check out the campus via AU's Live Views.

Dates to Remember

August 25

New Student Move-in/New Parent Orientation
August 27 Returning Student Move-In
August 29 Classes Begin
September 23-25 Fall Family Weekend. Homecoming Weekend
October 3 Last Day to apply for Study Abroad for Spring Semester

October 17-18

Mid-Semester Break - NO CLASSES
October 19

Classes Resume

November 7 Registration for Spring Semester begins (AllenTerm and Summer Term as well)
November 22 Classes end; Thanksgiving Recess begins
November 23 Residence Halls Close - 10 AM for Thanksgiving Recess
November 27 Halls Open (noon)
November 28 Classes Resume
December 9 Fall Semester Classes End (after last class meeting)
December 12 Final Exams begin
December 16 Fall Semester Ends after last exam
December 17 Halls Close - 10 AM for Semester Break
December 19-January 13 Allen Term - Distance Learning & Short-term Travel Courses
January 15 Residence Halls Open - 10 AM
January 17 Spring Semester Classes Begin
March 1 Last Day to apply for Study Abroad for Fall Semester
March 6-10

Mid-Semester Break - NO CLASSES

March 13 Classes Resume
April 9

Registration for Fall Semester

April 21 Honors Convocation
April 21-23 Spring Family Weekend
May 1 Spring Semester Classes End
May 3 Exams Begin
May 8 Spring Semester Ends
May 13 Commencement

View the complete AU academic calendar
View the AU on-line Calendar of Events

Tips and Suggestions from Current and Past AU Parents

  • Making Hotel Reservations - Always Plan Ahead!
    • It is wise to book your hotel as far in advance as possible for Fall and Spring Family Weekends - hotels fill up fast. In fact, one parent suggests that as soon as parents send in the deposit for their child's first year they should make reservations for Fall Family Weekend.
    • Plan for Commencement at least a year in advance. The Saxon Inn is used for trustees and Commencement speakers that weekend, so you will need to contact other area hotels to make reservations. (It is also a good idea to make reservations at local restaurants as early as possible if you wish to take your graduate and family out to eat during Commencement weekend.
  • Handling Housing Issues
    • If your son or daughter has questions about their campus housing encourage them to contact the Office of Residence Life. Parents are welcome to contact them, as well. It is also a good idea to stop by the Residence Life Office during one of their open houses, during Fall and Spring Family Weekends.
    • Students who wish to move off campus should contact the Office of Student Affairs. See our off-campus housing information.
  • Using the Wellness Center
    • If you are concerned about your son or daughter's well being encourage them to contact the Wellness Center, which incorporates Health Services (607-871-2400) and Counseling Services (607-871-2300). They really care and they can help. find out more about the Wellness Center
    • If you are concerned about your son or daughter because they are behaving abnormally and it appears to be an emergency situation please contact the Wellness Center immediately at 607-871-2300 or the Student Affairs Office at 607-871-2132. If it is after regular business hours, please call Public Safety at 607-871-2108, and they will activate the University's on-call system. (There is an on-site coordinator on call 24/7 during the fall and spring semesters. There are also Resident Directors, Resident Assistants and a 24-hour counselor on call.) If no one answers at 607-871-2108, you will be directed to call 911 to be connected with Emergency Services in Belmont. Emergency Services has the University's contact information and can initiate our on-call process. If you call Health Services (607-871-2400) after hours you will be given an emergency number to call.
  • Concerns about Academic Performance
    • If your son or daughter is struggling academically please encourage them to speak with their faculty advisor about options for academic assistance such as tutoring, the writing center and the Center for Academic Success.
    • Parents often ask about accessing their students' grades. If your son or daughter signed a waiver allowing parent/guardian access to their educational record you can review your student's grades by having them login to BannerWeb to display the grades to you on the monitor or print the final grades for the semester, or you can obtain the UserID and self-selected 6-digit login PIN directly from your student and log in to Banner yourself. Should your student choose to have you log in to BannerWeb directly, you should find it easy to use and helpful in providing grades, class schedules, and other information and services.
  • Are you wondering what information AU can disclose to parents?
  • Do you have a questions about campus policies or judicial procedures?
  • Consult the AU Parent Handbook for lots of helpful information.
    • Copies of the Parents Handbook are distributed at Parents Orientation in August. A PDF version of the Handbook is available on-line. To receive a printed copy please contact Bonnie Dungan at 607-871-2612..
  • Study Abroad Opportunities
    • Members of the Parents Advisory Board whose sons and daughters have studied abroad have told us that the experience truly enriched their children's lives and they encourage other parents and students to consider this wonderful opportunity.
  • Parents Association Involvement
    • As an Alfred parent, you are automatically a member of the Parents Association. We're parents who like to help other parents, and ultimately benefit all students and the University community. There are no dues, and all parents are welcome to participate in our meetings.
  • Dining Services
    • Our Dining Services staff members are committed to providing healthy and satisfying menu choices. Feel free to contact them with suggestions and comments at AU Dining Services.
  • Career Development Center
    • Are you wondering if your son or daughter will be successful in finding a good job or getting accepted into graduate school after they leave AU? Do you have questions about what they can do now to prepare? Please visit the Career Development Center for information about programs, services and resources available at the Robert R. McComsey Career Development Center at the Steinheim.
  • Transportation Issues
  • Contacting Faculty
  • Summer Opportunities
    • Summer Term is a good opportunity for your son or daughter to consider. Summer Term Information
    • If you have pre-college aged children you may be interested in the summer camps and institutes designed especially for them. Summer Programs Information

Consult the "Experts"
Our Parents Advisory Board members are available to talk with you about their experiences here at AU and answer questions. They are available via our Parent-to-Parent Yahoo Group to help answer questions and offer suggestions. If you'd like to become a member of the Advisory Board please contact Bonnie Dungan, Director, Office of Parent Programs at 607-871-2612.

Office of Parents' Programs
The AU Office of Parents' Programs was established more than 25 years ago to provide opportunities for parents of Alfred University students to communicate, participate, and establish a sense of community with one another and with the faculty, staff, and administration of Alfred University.

We offer a variety of events, programs and services including Parents Orientation, Fall & Spring Family Weekends, the AU Parent Handbook, Parents website, the Parents Association and the Parents Advisory Board. Another helpful resource for parents of new students is the Parent-to-Parent Yahoo Group.

About This Page
This page will be updated as needed throughout the academic year and will be used to share information when issues or circumstances arise that may be of particular interest or concern to parents. Suggestions for tips and news that would be beneficial to current AU parents are most welcome. Please contact Bonnie Dungan, Director, Office of Summer and Parent Programs, to share your ideas.

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