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Alfred Today

June 24, 2024

In This Issue

Official News/General Announcements



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Upcoming Changes to the Storage of AU Zoom Recordings

Information Technology Services is pleased to continue offering Zoom to the campus community. In order to ensure the quality and availability of this service, AU routinely deletes old recordings from our instance of Zoom. This is scheduled twice per year, in the winter and summer. All recordings made prior to May 10, 2024 will be deleted on July 1, 2024. Users are encouraged to examine their recordings and download any items that need to be saved. This routine maintenance will allow us to continue to provide Zoom for classes and meetings. Any questions on this matter can be directed to the ITS Helpdesk. Thank you for your cooperation.

Submitted by: Meghanne Freivald

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Notice to CWS Employers for 2024-25

If you are planning on hiring CWS students for the 2024-25 academic year, you will need to complete a Federal College Work-Study Position Request/Job Description. Click on the link below to access the form and instructions. The completed forms are due by Friday, August 02, 2024.

Contact Elena Wallace (x2159) at the Office of Student Financial Aid if you have any questions regarding this request.

Attachment: Job Description Instructions 2425

Attachment: Postion Request form 2425

Submitted by: Brielle Gavin

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Enjoy summer use of Foster Lake

Open access to Foster Lake is a free benefit to all Alfred University employees.

The gates are open from early morning through sunset. Foster Lake will have a boathouse later this summer, which will have life vests and paddles/oars available for those who want to enjoy using an AU canoe or kayak. Fishing is available if you bring your own equipment and follow NYS DEC regulations.

No sign-up is required to visit Foster Lake.

Here's to a happy summer for all!

Submitted by: Mark Whitehouse

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Campus-wide Shred Event

The Office of Procurement Services is sponsoring a summer shredding event to be held on Tuesday, July 9th. The Shred-It truck will be parked in the Jordan Hall lot from 8am until 12pm. If you would like to take advantage of this event, please deliver your materials to the Jordan Hall lot no later than 11:30am that morning.

Physical Plant will be able to assist offices that have several boxes of materials to be destroyed. Simply put in a work order no later than June 28th and they will make sure your materials are taken down to the site. Please be respectful of Physical Plant's time and resources and only place work orders if you have large quantities of materials to shred.

Here are some guidelines for the event: Documents must be sensitive in nature. If they are not, then they do not require shredding and should be recycled. Materials must be removed from binders and folders. Materials may be stapled, but any binder clips, coils, etc. must be removed. If you have any questions or would like additional information, please contact the Procurement Office at x2698.

Submitted by: Valerie Ewald

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The University Fiscal Year End is Sunday, June 30th.
Please take note of the following important dates and tasks to ensure a smooth end to FY24.

-July 10th - Last day to submit travel expense forms for any travel prior to July 1.
-Reminder, please send all travel to [email protected]

*One Cards*
-July 10th - Last day to upload receipts and send statements to Jason Warner.
-Please direct all one card items to [email protected]

*Accounts Payable*
-June 30th - Last day to receive merchandise/services for fiscal year 23-24.
-July 10th - Last day to receive invoices in the AP office relating to products received/services performed prior to July 1.
-Reminder, please send all invoices to [email protected]

*Unimarket (The Saxon Shop)*
-By June 28th - Login to the Portal and ensure you have completed the following tasks:
-All FOAPs have been assigned
-All invoices have been approved
-Please make sure all goods receipts are noted (if they are received after 6/30, they will be in FY24 budgets).
-If you are not going to receive an item prior to 6/30 and it is on a FY24 PO, please let procurement know ASAP via email to [email protected]

*General Business Office*
-July 12th - Last day to submit all transactions to the business office such as: corrections, transfers, journal entries, budget adjustments, etc.
-Please send all of these transactions and other inquires to [email protected]

Submitted by: Amanda Azzi

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Free Ice Cream Gathering!

On Wednesday, July 10, from 11 am - 2 pm, we will offer a free Ice Cream Day for all Faculty and Staff. Come out to the second-floor patio of the Powell Campus Center to enjoy a full ice cream bar. We will have gluten/dairy-free and sugar-free ice cream available. The Executive Council will serve the ice cream to show their appreciation for the hard work our faculty and staff do around campus every day. Employees are welcome to unlimited ice cream until supplies last.

Submitted by: Evan Tsai

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Juneteenth Holiday

Payroll #14 Timesheet (Juneteenth)

Please note that Alfred University will be observing Juneteenth on Wednesday June 19th. This is a paid holiday for all eligible employees and falls on the #14 pay period (6/9/24-6/22/24). Please be mindful to not copy and paste your hours on this timesheet and code that you worked on 6/19 when you took Holiday time.

Supervisors should review all employees' timesheets individually, for accuracy, please do not just select approve all.

How to enter Holiday time on timesheets:

Under the Holiday slot on your timesheet, enter the required hours per day by either entering 7, 7.5, or 8 hours depending on your job classification and accrued leave time.

For hourly employees who will be required to work on the holiday, you will enter the hours you worked along with entering your holiday time (you will have a total of 2 entries for the day you worked on the holiday). Only essential staff, deemed necessary, and who have prior approval by their supervisor to work will have coded worked hours over the holiday.

Summer & student workers do not qualify for holiday pay. Temporary employees should code 4 hours of Holiday on their timesheet for 6/19/24.

If you have any questions or concerns, please reach out to [email protected]

Submitted by: Sabe Phelps

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Parking at Bartlett

Starting 06/20 parking will be limited behind Barlett Hall, materials and dumpsters begin to arrive for the completion of the roofing project. Please avoid blocking roll off dumpsters that are on site for the project, and plan to park behind Cannon, Barressi and near McMahon to avoid the staging area of the roof project. At this time the rear entrance to Barlett will not be affected.

Submitted by: Emma McDowell

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Scholes Library: Extended Summer Hours

Scholes Library will be open for extended evening hours in conjunction with Alfred University on-campus summer events and programs.

Extended Summer Hours will run from Monday, June 24th-Thursday, August 1st

Scholes Library Hours:

Monday-Thursday: 8am-9pm
Friday: 8am-4pm
Saturday & Sunday: Closed

Herrick Library Hours:
Monday-Friday: 8am-4pm
Saturday & Sunday: Closed

For questions regarding summer library hours or services email: [email protected]

Link: https://libraries.alfred.edu/

Submitted by: Mechele Romanchock

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