Many sponsors also require a budget justification in narrative format. The budget justification provides the sponsor agency and reviewers of the application with information such as why costs are programmatically necessary and how they are calculated. Reviewers will analyze the financial data to determine if the proposed costs are allocable to the program, allowable under federal cost principles or non-federal sponsor guidelines (whichever is applicable), reasonable, and treated consistently by the institution and similar organizations.
OSP can assist in drafting some of the written budget justification (specifically info related to salaries, fringe benefits, F&A), however, details related to cost estimates for supplies and equipment and their programmatic/scientific connection to the scope of work, travel destinations/purposes, and descriptions of what personnel will be doing on the project, will necessarily originate with the Principal Investigator/Project Director. Typically OSP will start the written budget justification and then pass it to the PI/PD for final completion of these details.
Please see below for a sample budget justification with extra information and guidance. This format will be acceptable for the vast majority of sponsor requirements, however, please always review the specific solicitation you are applying to, which may call for special formatting or additional information.
- NSF’s Grant Proposal Guide contains the current guidelines for preparing proposals to be submitted to the National Science Foundation
- NSF Biographical Sketch Template *
- NSF Collaborators & Other Affiliations Template *
- NSF Current and Pending Support Template *
- Data Management Plan Guidance and Examples * from Rice Universityand Yale University.
* Please note that while these templates are specific to NSF, they may also serve as useful templates for submissions to other sponsors who do not have a specific formatting requirement of their own.
- NHHS PHS Grants.gov Application Guide SF424 (R&R) provides instructions and templates (e.g. biographical sketch, enrollment tables, etc.) to be used for Grants.gov submissions
- Public Health Service Grant Application Instructions (PHS 398) includes the guidelines and templates for preparation of applications to NIH that are not submitted through Grants.gov