End-of-semester information from Residence Life
As the semester winds down, we in Residence Life thought it would be helpful to share some information with you regarding the halls closing for Winter Break. Fall semester ends after the last exam and per the Housing/Dining Contract, "Rooms must be vacated within 24 hours after completing final exams."
So what does this mean for your child? All Residence Halls, Pine Hill Suites, Ford Street Apartments and Special Interest Houses will close for the semester on Saturday, December 16, at 10:00 a.m. so all students must be out of their residence halls 24 hours after their last final or by 10:00 a.m. on the 16th, whichever comes first. The residence hall staff will strictly enforce this closing time so please help your child plan accordingly.
If students are unable to leave for this break at the designated time, they must email me (email@example.com) no later than Tuesday, December 12th, for permission to stay and to arrange possible housing accommodations. Please note that there is a $50/night fee to stay. As a security measure, the door fobs will be turned off for the duration of break. This is why it is imperative that they let us know if they need accommodations so we can be sure their fobs will work.
Students do not need to move all their belongings out or return their key but to keep from being charged improper check-out fees ($50/person) they must:
• Close blinds
• Lock windows
• Turn off lights
• Turn off water faucets (suites/apartments/houses)
• Unplug ALL electrical appliances (alarm clocks, answering machines, TVs, computers, personal microwaves, power surges, fish tanks, etc.)
• Remove ALL contents from refrigerators (personal and University-owned)
• Personal refrigerators must be unplugged, and the door left open (place towel on floor to catch any dripping from defrosting)
• Ford Street, Pine Hill, and Special Interest House residents may leave the University refrigerators plugged in, however, all perishables MUST be removed; NOTE: staff will be checking for compliance
• Empty garbage into appropriate outside receptacles
• Lock room door and suite/apartment/house door
• Sign and Date the "Room Door Tag"; your signature indicates compliance with all of the above
The Residence Life Staff will be checking for compliance of the above items. Failure to do any of the above will result in closing charges and possible conduct action.
If your student is not returning to Alfred after the break, either because they are taking a leave, going on co-op, student teaching, etc., they need to fill out a Contract Breakage Form in the Residence Life office and need to arrange a time to check out with one of their staff members. At this time a Residence Life staff member will look over their room and they will be able to return their key. If they don’t want to wait, they can also do express checkout. This process allows them to have their RA do a cursory glance of their room, conditionally check them out, and then the student can return their key directly to the Residence Life drop box. This is especially useful for students taking the bus back to the city or planning on flying home.
As a reminder, Alfred has a three-year, six semester residency requirement. If a student wants to break their contract mid-year, they need to appeal and get it approved before they sign a lease. There is also a $500 breakage fee. More information about moving off campus can be found here: https://www.alfred.edu/st...
Does your student live in a double room without a roommate? Students with half-spaces in their rooms could receive a roommate over the break so they need to make sure it is cleaned and roommate ready. We will communicate with students via email over the break if they are assigned a new student roommate.
The halls will reopen at noon on Sunday, January 15, 2017. Anyone in the residence halls/suites/apartments/houses between 10 AM, Saturday, December 16, 2016, and Sunday, January 14, 2018, without prior permission from the Office of Residence Life, will be subject to judicial action and charged $100/night.
Finally, students who are interested in changing their meal plan for the Spring semester will have until 1/19/17 at 4:00 p.m. to request a meal plan change. The link to change their meal plan can be found on BannerWeb. Please note that if a student wants to change to a plan that they are not eligible for, they will be placed on the next lowest plan they are eligible for. Also note, meal plan cancellations are subject to a $100 fee.
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