Office of Sponsored Projects
How Can We Help

Pre-Award Phase
OSP staff can assist with the submission of a grant proposal or in contract negotiations with funding agencies before an award is made by:

  • Facilitating communication between the individual and the funding agency
  • Providing information required to develop proposal budgets that conform to requirements set by the university and by the sponsoring agency
  • Reviewing the proposal or contract to ensure compliance with both university and funding agency requirements
  • Navigating electronic proposal submission sites and in required circumstances, transmitting the proposal to the sponsor

Post-Award Phase
Once the University receives a fully executed contract or grant agreement, OSP is the main point of contact for the project director’s and staff’s sponsored project questions and concerns. Post-award responsibilities include:

  • Assigning project fund numbers and setting up the fund in the Banner Financial system
  • Assisting in the determination of allowable costs on sponsored projects
  • Reviewing all financial transactions and project budget revisions
  • Preparing financial reports for project directors, sponsoring agencies, and the university
  • Preparing invoices and requesting drawdowns from sponsors to reimburse the university for project expenditures
  • Liaising with sponsors and project directors
  • Interpreting federal, state, and local guidelines with regard to fiscal and administrative compliance matters
  • Providing financial documentation and answering questions during internal or external audits
  • Requesting project no cost extensions
  • Distributing F&A reimbursements
  • Performing grant closeout procedures & ensuring closeout requirements are met
  • Providing other post award related assistance as needed to the project director and staff throughout the life of the project

Please see both the “Sponsored Project Lifecycle” and “Roles and Responsibilities” pages for a more comprehensive look at commonly encountered activities in sponsored projects at the university.