Office of Sponsored Projects
Policies and Compliance

CITI Training

The Collaborative Institutional Training Initiative (CITI) is an on-line educational training platform that provides relevant, up-to-date training information in the format of online instructional modules. Alfred University maintains a subscription to the CITI platform in order to provide training to university personnel in the areas of financial conflict of interest, responsible conduct of research, and human subject research, as necessary.

Certain university personnel will be required to complete CITI training courses depending on their status on sponsored projects. Please see the “Responsible Conduct of Research Training” and “Institutional Review Board” links below on this page for more information. If and when you are required to complete CITI training as a result of receiving external research funding, you will receive an email from OSP indicating the required module(s) that you must take.

Please complete the following steps to get started:

  1. Go directly to the CITI web-portal.
  2. Click on “register here”.
  3. Choose “Alfred University” from the drop down list of Participating Institutions, and register a username and password. Complete other required registration information as indicated.
  4. Enroll and complete the required course(s).

Responsible Conduct of Research Training

The university is required by various federal agencies to have a policy in place addressing the training of university research personnel in the responsible conduct of research. Alfred University utilizes the CITI web-based courses for delivering RCR training to satisfy the requirements for personnel involved in research. All new faculty, students, and post-docs must complete RCR training by the end of the first semester in which they start work on an externally-funded sponsored research project.

View the full RCR Policy for more information.

Institutional Review Board

The Institutional Review Board (IRB) is a federally mandated body responsible for the protection of human subjects involved in research. The IRB reviews, approves, and monitors research conducted under the auspices of Alfred University by its faculty, students, and staff. The IRB committee assists investigators in insuring that the rights and welfare of human subjects are adequately protected in compliance with the U.S. Department of Health and Human Services. All studies involving human subjects must be reviewed and approved by the IRB prior to involving subjects in research.

All individuals engaged in research involving human participants must also complete an educational program related to the responsible conduct of research prior to initiation of a research project. Alfred University utilizes the CITI web-based courses for delivering IRB training to satisfy requirements for researchers conducting studies using human subjects.

Alfred University operates under Federal Wide Assurance #IRB00007472.

For more information, please view Alfred University’s current Human Subject’s Research Policy. If you have questions regarding the IRB or its process, please contact Steve Byrne via email.

Financial Conflict of Interest

A conflict of interest is a situation in which an investigator’s outside financial interest(s) or obligation(s) (real or perceived) have the potential to bias a research project or cause harm to human subjects participating in a research project.

Investigators at Alfred University are subject to university-wide policies, as well as specific State of New York law and federal regulations regarding the disclosure of financial conflicts of interest.

View more information on the University’s COI policy per the employee handbook.

Please review the University's full COI Policy document.

Faculty Outside Consulting

Generally speaking, if a faculty member is performing fee-for-service activities for an outside entity and is not using the facilities and resources of the university beyond incidental use, that faculty member will be engaging in private consulting. If the project proposed by the outside entity will require the use of university facilities, personnel, students, etc., that activity will normally be set up through a sponsored agreement with the University.

View more information on the University’s faculty consulting policy per the employee handbook.

Time and Effort Reporting

Federal Uniform Guidance and OMB Circular A-21 (Section J10) require recipients of federal funding to periodically confirm that direct salary charges to sponsored projects are reasonable and reflect actual work performed. Alfred University has adopted an “after-the-fact” effort reporting system to document time and effort. While effort reporting is not based on a 40 hour work week, the number of hours implicit in an individual’s 100% effort certification must be reasonable and supportable to the department, university, and external reviewers.

Effort reporting is a federal requirement and a current focus of federal auditing. Any employee who accepts federal or state funding is also accepting this obligation as a condition of taking the funds.

View the full Salary Administration and Time and Effort Reporting Policy. This document contains important information specific to effort reporting requirements as well as general policies related to effort and salary administration on sponsored funds. Faculty involved in sponsored projects should be familiar with this information and may contact OSP with any questions.

Download a sample template of the time and effort reporting form.

Cost Sharing on Sponsored Projects

Alfred University receives substantial funding from the federal government and other sources in the support of sponsored projects. These funding sources may require cost sharing or matching by the University. Cost sharing is a financial commitment by the University toward the total cost of a project from a source other than the granting organization. Cost sharing of expenses must be treated in a consistent and uniform manner when preparing proposals, requesting University approval, negotiating awards, transferring cost share funds, and financial reporting to Sponsors.

View the full Cost Sharing Policy.

Direct Costs, Purchasing, and Travel on Sponsored Projects

A direct cost is a cost that can be identified specifically with a particular sponsored project or that can be directly assigned to such activities relatively easily with a high degree of accuracy.

University Faculty, staff, and students can view more information on direct cost charging practices, as well as guidelines for purchasing and travel in the Direct Cost Charging Policy.

Facilities and Administrative (F&A) Costs

Facilities and Administrative costs, also sometimes known as overhead or indirect costs, are costs that are incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular sponsored project.

For more information, please view a copy of Alfred University’s current negotiated F&A rate and Facilities and Administrative (F&A) Cost Charging Policy.

Hiring Consultants and Issuing Subawards

When procuring goods or services for a sponsored project, it is not always clear when Alfred University should issue a subaward to a "subrecipient" or a procurement contract to a "contractor" (including independent consultants). OSP has created a guidance document to assist faculty investigators in making these determinations.

Consultants - Faculty may familiarize themselves with Alfred University’s Consulting Agreement Policy. After classification of consultant has been made, faculty will complete the Consulting Agreement Request Form and submit to OSP. OSP will then prepare the Consulting Agreement Template and liaise directly with the consultant to fully-execute the contract.

Subawards - Faculty may familiarize themselves with Alfred University's Subaward Policy. It is important that faculty are familiar with their responsibilities regarding subaward monitoring during the life of an award. OSP will meet one-on-one with faculty prior to the setup of a new project containing subrecipients to review this material and other required compliance measures. Other documents pertinent to issuing Subawards are detailed within the Subaward Policy, and may be accessed here:

Subrecipient Commitment Form
Subrecipient Audit Certification Form
Subrecipient Risk Analysis Form